AI ROI Calculator for Companies (adoption ROI & payback period)

How it works

Monthly benefit = hours saved × loaded hourly cost × realisation share + any extra gross profit. Net benefit = benefit − running cost. ROI = (benefit × months − up-front cost − running cost × months) ÷ (up-front cost + running cost × months). Payback = up-front cost ÷ net monthly benefit (shown as — when the net benefit is zero or negative, i.e. the project never pays back). Break-even hours = (running cost − extra profit) ÷ (hourly cost × realisation share). Money is not discounted; for long projects also check the net present value.

⚠ Estimates for information only — not financial advice.

FAQ

What is a loaded labour cost?

It is the full cost of one paid hour to the company: gross pay plus employer social insurance, pension, benefits and overheads you want to include, divided by paid hours. It is usually well above the hourly wage.

Why only a share of the saved hours?

Saving 30 minutes a day is only worth money if that time goes into other valuable work, fewer overtime hours or fewer hires. Many companies count 50–80% of measured savings to stay conservative; set the share that matches your plan.

Checked 10 Nov 2026. Return on investment and the simple payback rule as defined in Brealey, Myers & Allen, Principles of Corporate Finance (McGraw-Hill), chapter 5. Value of saved time = hours × loaded labour cost.